The Scottish Radiological Society

THE SCOTTISH RADIOLOGICAL SOCIETY

Constitution 2002

The name of the Society shall be the Scottish Radiological Society. The Society shall consist of two sections:
- The Section of Radiodiagnosis.
- The Section of Radiotherapy and Oncology.
The objects of the Society shall be to encourage the study and promote the practice of all branches of these subjects and allied sciences in Scotland and to promote measures affecting any matters connected with them as may be deemed expedient by the Society.
MEMBERSHIP
1. Membership of the Society shall be open to all registered medical practitioners ordinarily engaged in the practice of Diagnostic Radiology and Radiotherapy and Oncology and allied sciences and to retired Radiologists who have been duly elected as after-mentioned.
2. Application for membership of the Society shall be made to the Honorary Secretary who, on being satisfied by the applicant that he holds the necessary qualifications, shall submit such application to the Council of the Society for approval. The Council shall then inform the Society regarding the names of the those elected to membership.
3. Immediately upon election to membership each applicant shall pay to the Honorary Treasurer such annual subscriptions as shall as shall from time to time be decided by the Society.
4. No member who has failed or omitted to pay his annual subscription or who shall have allowed his annual subscription to fall into arrears for the current year shall enjoy the privileges of membership of the Society or take part in any of the activities thereof.
5. The Council of the Society shall have the right to expel any member who shall have allowed his annual subscription to fall into arrears for twelve months or more, without reasonable cause.
6. Council may from time to time elect suitable nominees to Honorary Membership of the Society.
OFFICE-BEARERS OF THE SOCIETY
1. The Office-Bearers of the Society shall be:
  - The President
  - The President Elect
  - The Honorary Secretary
  - The Honorary Treasurer
2. The mode of election, terms of office and duties of the office bearers of the Society shall be as hereinafter mentioned.
3. 1. Vacancies arising for office-bearers shall be notified to each member of the Society by post, at least three months before each annual general meeting and nominations shall be invited from members. This notice shall state the latest date (being not less than fourteen days after the date of the notice) by which nominations must be received and also the date of election. The recommendations of Council will be put to members at the annual general meeting.
  2. Every candidate shall be nominated and seconded in writing by members of the Society. The nominating and seconding members shall previously have ascertained the willingness of the candidate to accept nomination.
  3. Nomination papers must be sent to the Honorary Secretary of the Society so as to reach him at least one month prior to the date fixed for the election.
  4. At least fourteen days prior to the date fixed for the election, where the number of nominees exceeds the number of vacancies, a voting paper shall be sent to each member of the Society together with a list of candidates for election.
  5. Every member shall be entitled to give one vote in favour of any number of candidates, not exceeding the number of vacancies to be filled.
  6. Members shall fill their voting papers and return them to the Honorary Secretary so as to reach him before midnight on the second day preceding the day fixed for the election. Any voting paper received by the Honorary Secretary after that time shall be invalid.
  7. The date fixed for each election shall be not more than fourteen days before the date of the annual general meeting of the Society.
  8. The results of the election shall be declared at the Annual General Meeting of the Society.
  9. Council members will serve for a term of two years and will be eligible for re-election for a further two years. They will then be ineligible for election for not less than one year.
4. THE PRESIDENT OF THE SOCIETY shall hold office for two years and shall not be eligible for re-election. He shall take the Chair at general meetings of the Society and at scientific meetings of the Society. He shall also take the chair at meetings of the Council of the Society.
5. THE PRESIDENT ELECT OF THE SOCIETY shall serve on Council for two years and then be installed as President. As President Elect, he shall take the chair at meetings of the Society in the absence of the President.
6. THE HONORARY SECRETARY OF THE SOCIETY shall be eligible for re-election, for a consecutive period of up to three years, as agreed by Council and ratified at the annual general meeting.
  He shall be responsible for:
  1. Issuing notices of all meetings of the Society.
  2. Keeping minutes of all general meetings of the Society and all business meetings prior to ordinary meetings.
  3. Keeping minutes of meetings of the Council of the Society.
7. THE HONORARY TREASURER OF THE SOCIETY shall be eligible for re-election, for a consecutive period of up to three years, as agreed by council and ratified at the annual general meeting. He shall be responsible for keeping a record of the funds of the Society and shall give an audited statement of income and expenditure at the annual general meeting. He shall arrange to issue notices of subscriptions due by members to the Society and receipts for subscriptions paid. The Honorary Treasurer shall have authority to expend such sums of money as may be approved by the Council.
COUNCIL OF THE SOCIETY
1. The Council of the Society shall consist of the President, the President Elect, the Honorary Secretary, the Honorary Treasurer (all ex officio) and eight ordinary members (four from each section) elected by the respective sections.
2. The Council shall have authority to act for the Society.
3. ELECTION OF COUNCIL MEMBERS
  1. Vacancies arising for Council members shall be notified to each member of the Society by post at least three months before the Annual General Meeting and nominations will be invited from members. This notice shall state the latest date (being not less than fourteen day after the date of the notice) by which nominations must be received and also the date of the election.
  2. Nominations and election of candidates for membership of the Council of the Society shall be conducted in the same manner as that described for office-bearers of the Society.
  3. The results of the election of members of the Council shall be declared at the Annual General Meeting of the Society.
  4. At each Annual General Meeting, after the results of the postal vote for Office-bearers and Members of Council have been announced and if any Region is not therein represented, a member of that Region, if the Region so desires, may be proposed and elected by a show of hands, without recourse to postal vote, to serve as an additional "Regional Advisory Member" for that year.
  5. Members can be co-opted onto Council to fulfil a particular need e.g. SRS website. Their position will be considered at each annual general meeting, but they may serve on Council for an indefinite period.
SECTION COMMITTEES
1. Each Section Committee shall consist of the four appropriate members of Council. Each section shall annually appoint its own chairman.
2. All resolutions made by the Section Committee shall be sent to the Council for approval. Each Section shall determine the scientific topics for discussion at the ordinary meetings.
GENERAL MEETINGS OF THE SOCIETY
1. The Annual General Meeting of the Society shall be held at such time and place as may be prescribed at the previous general meeting or, in default, at such time and place as the Council may determine.
2. At the Annual General Meeting the Council shall submit its report and the Treasurer shall submit an audited statement of the income and expenditure for the year.
3. An extraordinary meeting of the Society may be called by the Council whenever it thinks fit or when requisitioned in writing by at least ten members of the Society. The objects of such an extraordinary meeting shall be stated in the notice calling the meeting.
4. At an Annual General Meeting or an Extraordinary Meeting fifteen members shall constitute a quorum.
5. The Chair, at such meetings, shall be taken by the President or in his absence, or if he is unwilling to act, by the President Elect. If he also is unable to act, the meeting shall choose another member to take the Chair.
6. Voting in the first place shall be by a show of hands, but if a poll is required, the Chairman of the meeting shall determine the manner in which this will be held. The Meeting shall divide into sections for the purpose of electing those office-bearers who are due to be chosen by each section.
ORDINARY MEETINGS
1. Ordinary meetings of the Society shall be held in the course of the year at such times and places as may be determined by the Council of the Society.
2. Preceding the scientific discussions a business meeting may be held at which the Council shall communicate to the Society any business that has arisen.
AMENDMENT OF CONSTITUTION OF THE SOCIETY
1. Notice of a proposal to amend the Constitution shall be given in writing to all members of the Society at least twenty one days prior to the calling of the Annual General Meeting or an Extraordinary General Meeting and the exact nature of the proposed amendment shall be indicated.
2. A resolution by such a meeting shall require to be ratified by a three quarters majority of the return of a postal vote.
3. Similar arrangements shall apply in regard to a motion to wind up the Society.
4. In the event of winding up of the Society the Council shall remain in office until all debts are paid and the assets disposed of in whatsoever manner the Society shall decide.